We are looking for a Personal Assistant to join our growing team. You will be providing professional administrative and organisational support for fee earners across the firm. In return you will have the opportunity to join a thriving, growing firm with a friendly, supportive, and collegiate team atmosphere where work life balance is respected and encouraged.
Our office is within easy access of Kings Cross and Farringdon mainline stations and Chancery Lane tube.
Main Responsibilities
- Proactive diary management
- Accurate and efficient organising of face to face meetings, telephone conferences and video conferencing including, booking rooms, liaising with parties, circulating agendas and required documents and making catering arrangements
- Maintaining client files including on the document management system
- Ensuring file reviews are kept up to date on a monthly basis
- Inactive files and file closures to be dealt with on a monthly basis
- Keep social value updated for team and general office projects
- Assist fee earners with expenses and Partner credit cards
- Requirement to attend office for all client meetings
- Assist with setting up podcasts/webinars for team
- Preparation of post
- Organising couriers as required
- Support and assist with putting together presentations and supporting materials
- Arranging and booking training
- Coordinating and submitting approved expenses
- Making required travel arrangements and itineraries
- Matter and file opening and closing
- Supporting ad hoc administrative projects, business development and marketing initiatives
- Client liaison
- Maintaining records and filing including on the case management system, Linetime
- Document preparation
- Assisting with readying files for archiving and supporting the archiving process
- Some proof reading and cross referencing as and when required
- Any additional fee earner support from time to time as and when required
- Occasional reception cover, as and when required
Required knowledge, qualifications, skills and experience
Essential
- Excellent IT skills including Outlook, Word, Excel, Powerpoint
- Excellent administration experience
- Excellent organisation experience
- Diary management experience
- Experience of working in a law firm environment
Desirable
- Knowledge and understanding of legal terminology
- Experience of public and local authority sector
Required competencies
- Well organised and able to manage multiple, time sensitive tasks
- Strong attention to detail
- Team player, reliable and works efficiently at pace
- Ability to work under pressure
- Proactive with a flexible “can do” attitude
- Easily works independently as part of a team
- Effective and diplomatic communication skills
- Professional and discrete
- Client service focused
- Good timekeeping
Please note, the hire will be required to be present in our office on Thursdays and Fridays.
Why join us?
We have been recognised as an outstanding place to work by best companies in 2025, 2024, 2023 and 2022, increasing our rankings each year. We are a purpose driven organisation with an active social committee, corporate social responsibility committee, equality and diversity forum and wellbeing leadership group. We are a signatory to the mindful business charter.
It is central to our values that our teams reflect the diverse community around us and that everyone at Sharpe Pritchard can be themselves and bring their authentic selves to work. Achieving true equality, diversity and inclusion is a core aim, and we very much welcome applications from all sections of our diverse community, irrespective of race or racial group, sex, sexual orientation, sexual identity, religion or belief, age or disability. We make reasonable adjustments within the recruitment process and upon joining the firm to support applicants of all abilities.
What you will be getting in return
A generous bonus scheme is on offer alongside a competitive salary. You will gain professional development with a structured path to advancing your career. We provide a generous benefits package that includes but is not limited to:
- Generous annual leave, starting at 28 days leave per annum (two days of which must be taken at Christmas on dates decided by the firm)
- Private Pension
- Private Medical Insurance
- Life assurance
- Income protection
- Aviva Smart health (including virtual GP service)
- Individual learning and development
- Flexible working (for example, part time and home working)
- Social committee events throughout the year
- Monthly all staff lunches
We are committed to diversity and inclusion and welcome applications from all sections of the community irrespective of race or racial group, sex, sexual orientation, religion or belief, age or disability.
We make reasonable adjustments within the recruitment process and upon joining the firm to support applicants of all abilities.
Apply here
