Sharpe Pritchard are looking for a Billing and Revenue Controller to join a dynamic, successful, and friendly professional services firm. This role will be in the revenue team of our busy finance department. The Billing and Revenue Controller will work to ensure the firm achieves billing and cash collections targets, ensuring timely payment of bills, reducing debts and raising accurate bills. The Billing and Revenue Controller will work closely with all members of the finance function as well as the wider firm to provide an efficient and proactive service by adhering to service level agreements and meeting all compliance requirements.
We have been recognised as an outstanding place to work by Best Companies in 2023 and 2022 and ranked 1st in 2023 as the best mid-sized company to work for. You will experience a friendly and collegiate team atmosphere where work life balance is respected. This is an opportunity to join a well-regarded and growing law firm located within easy access of Kings Cross and Farringdon mainline stations and Chancery Lane tube. The role is suitable for hybrid working although the successful candidate will be required to attend our modern office on a minimum of two days each week.
Your responsibilities will include:
- Creation of monthly bills from draft to posting final bills
- Conduct monthly WIP meetings with fee earners to ensure timely and accurate billing
- Proactively manage the billing process and ensure that any adjustments that fee earners have requested are incorporated and any client or matter specific requirements are met
- Dispatch bills to clients via email or uploading to billing portals
- Maintenance of Purchase Orders on the PMS and ensuring that these are updated as required and are correctly set up to flag when near value of Purchase order
- Advising fee earners in a regular and timely manner when they are nearing their cost estimate, undertaking or purchase order value
- Developing a billing database with client specific details to streamline the billing process where possible and ensuring new matters are set up correctly
- Issuing credit notes
- Assisting with refunds of overpayments
- Monthly and annual returns for frameworks
- Conduct monthly fee earner WIP, disbursement and debt meetings
- Conduct monthly debt meetings with fee earners to manage aged debts
- Creation of cost schedules as requested by clients
- Write off irrecoverable WIP and disbursements
- Posting expert and counsel’s fees
- Engage with fee earners and partners to improve cash collections and reduce debtor days
- Ensure the credit control database is maintained and updated regularly
- Adhere to the firms billing policy
- Adhere to the credit control policy ensuring debts are escalated where necessary
- Producing and distributing debt reports on a regular basis
- Acknowledge, action and resolve queries from both external and internal clients promptly
- Ensuring compliance with Solicitors Accounts Rules and HMRC VAT regulations
- Adhering to the teams service level agreements
- Assisting with daily review of the finance team central inbox, credit control inbox and acknowledging queries, resolving queries in a timely fashion, and escalating when necessary
- Ensuring all documentation is filed in the finance teams electronic filing system and also to the relevant client/matter on the case management system
- Cover in periods of absence for other members of the revenue team and any other ad hoc tasks related to the revenue team
This list of duties is not exhaustive and offers scope for the successful candidate to continue to evolve and develop the function over time.
About you
Education/Qualifications
- Strong academics, particularly in Maths and English Language at GCSE standard or equivalent
- Legal Cashiering or Finance qualification (desirable)
- Experience in professional services
Knowledge and Technical Ability
Essential
- Demonstrable experience in a Revenue Control role
- Working knowledge of a credit control function and billing cycles
- Ability to prepare complex bills in a timely manner
- Good working knowledge of Solicitors Accounts Rules or willingness to be trained in them
- Sound working knowledge of HMRC VAT regulations
- Experience of using a PMS
- Good knowledge of accounting and bookkeeping procedures
- Good MS Office Skills ( Word, Excel and Outlook)
Attributes
- Proactive
- Communicates effectively at all levels, both verbally and in writing
- Excellent organisational and time management skills
- Attention to detail, accurate, and ability to spot numerical errors and inconsistencies
- Ability to prioritise workload effectively and work under pressure
- Low error rate
- Flexible and able to adapt to changing requirement
- Service orientated
- Team player
Why join us?
We have been recognised as an outstanding place to work by Best Companies in 2023 and 2022 and ranked 1st in 2023 as the best mid-sized company to work for. We are a purpose driven organisation with an active social committee, Corporate Social responsibility committee, Equity and Diversity forum and Wellbeing Leadership Group. We are a signatory to the Mindful Business Charter.
It is central to our values that our teams reflect the diverse community around us and that everyone at Sharpe Pritchard can be themselves and bring their authentic selves to work. Achieving true equality, diversity and inclusion is a core aim and we very much welcome applications from all sections of our diverse community, irrespective of race or racial group, sex, sexual orientation, sexual identity, religion or belief, age or disability. We make reasonable adjustments within the recruitment process and upon joining the firm to support applicants of all abilities.
What you will be getting in return
A generous bonus scheme is on offer alongside a competitive salary. You will gain professional development with a structured path to advancing your career. We provide a generous benefits package that includes but is not limited to:
- Generous annual leave, starting at 28 days leave per annum (two days of which must be taken at Christmas on dates decided by the firm)
- Private Pension
- Private Medical Insurance
- Life assurance
- Income protection
- Smart health (including virtual GP service)
- Health and wellbeing app
- Individual learning and development and Business development budgets
Regular team events including:
- Social committee events throughout the year
- Monthly all staff lunches
Get in touch if you are looking to do high quality legal work across the country with a friendly and supportive team by applying here.
We are committed to diversity and inclusion and welcome applications from all sections of the community irrespective of race or racial group, sex, sexual orientation, religion or belief, age or disability.
We make reasonable adjustments within the recruitment process and upon joining the firm to support applicants of all abilities.
